Xometry Partner Guide
Version 5.3 | April 29, 2019
Thank you for joining the world's premier manufacturing-on-demand network. This guide outlines Xometry's Manufacturing Partner policies and addresses common questions during the sign-up process. Please be sure to read this prior to taking your first job.
How It Works
The Xometry Instant Quoting Engine℠ analyzes the geometry of each part and determines a price, lead times, and design feedback instantly as a customer uploads their 3D CAD files. Its pricing and sourcing algorithms are securely trained on one of the largest datasets of custom part manufacturing jobs ever assembled using the latest neural net-based Machine Learning techniques.
Customers are able to order their parts directly from the instant quote in an e-commerce check-out experience, so by the time you see the job in your Partner Portal, the job is already secured. There is no need to quote and wait for a response.
Our sorting algorithm matches each job to partners based on unique requirements such as manufacturing process, finish specifications, shop certifications, inspection capabilities, and capacity. For example, a CNC lathe job with an ITAR certification requirement and a CMM inspection report will be matched to shops that meet those requirements. You are only able to view jobs that match your shop’s profile. Therefore it is imperative for you to fill out your shop capabilities as thoroughly as possible and to keep them up to date.
Setting Up Your Account
- Add your shop’s capabilities, including machines, finishing capabilities, and certifications. We will use that information to match jobs that are best suited to your shop.
- Sign our non-disclosure agreement (NDA) due to the highly sensitive nature of our customers’ work.
- Fill out a short demographic on-boarding questionnaire about your shop.
- Once you have filled out the required information, we will reach out to you with instructions for completing the first job with Xometry, which is the final step in the on-boarding process.
- Register: Once you complete your shop profile, the information will be reviewed by our Partner team to determine whether your capabilities are a match for our needs.
- Partner Guide: Review this Partner Guide to understand our processes from taking a job through production, inspection, shipment, and payment.
- Survey and quiz: You will be required to complete a short survey and take the associated Partner Guide quiz.
- Test part: Before receiving full approval into the Xometry Partner Network, all new partners are required to complete one trial job. Chosen parts will be sent to you via email upon completion of the on-boarding questionnaire. Parts will be shipped back to Xometry for full inspection and acceptance. Once accepted, you will be able to submit for reimbursement for the cost.
- Account approval: Once the test part is accepted, the following actions will take place:
- You will complete an onboarding call with a member from our Partner Development team
- You will receive a link to invoicing and payment system.
- Your status is updated to approved.
- You are sent a confirmation email with detailed information.
- You will be permitted access to the live job board.
Quality Management System
Please note that we require all Xometry partners to have a Quality Management System in place in order to accept work. Xometry staff is available to provide coaching and materials on these requirements. Our minimum Quality Management System requirements to become an approved partner are:
- Establishment of a written Quality Policy
- Measurement traceability using calibrated equipment, an example of Xometry's instrument calibration system can be found HERE
- Control of documented information (i.e. record retention, revision control, control of documents)
- Control of nonconforming parts
- Quality objectives (i.e. On-Time Delivery, Quality, Communication)
- Contract/Purchase order review to determine requirements (i.e. specifications, manufacturing processes, quality, delivery) for products and services
- Corrective action process (including root cause identification and documentation)
An Example of a Quality Management System — what we have dubbed a "Quality Management System in a Box" complete with resources, example documents, and editable templates — that meets the above requirements can be found HERE.
Xometry staff is available to provide coaching and materials on these requirements.
Ongoing Job Expectations
We guarantee our customers complete satisfaction. In order for us to deliver on that commitment, our expectations are 100% on-time performance and 100% quality in meeting the specifications. You will be expected to update the job status while the order is in progress. We will also expect you to contact us immediately if you are having any difficulties ordering materials, understanding dimensions, having issues with the files, or any production-related issues. Your initial job limit will be one (1) job with a $5,000 maximum value. The first several jobs are considered the probationary period. Our expectation is that you complete three jobs perfectly in order to become an ongoing partner. Once you successfully complete three jobs, your job and revenue limits will increase.
1. Navigating the Job Board
Xometry will send an email notification to the account holder every time we post a job to your account (these notifications can be managed in your account settings). If you follow the link in the email, it will take you to our job board where you will be able to review the parts and their requirements. Xometry provides all of the job details (price, lead time, material, etc.) for you to view. You can also access the job board by visiting work.xometry.com and logging in. The 3D CAD files, drawings (if available), materials, and part quantities are all in one place.
Your job board has a selection of filters you can use to narrow down the jobs shown. Current filters include price, technology, material, finish, and job size. This video walks you through the search filters available on your Job Board and how best to make use of them to find the right jobs for your shop.
Over certain jobs you may see an orange "Recommended Job" icon. Our job recommendation system uses a machine learning algorithm that compares each new job on your board to past work that you've completed. Over time, the algorithm learns what types of jobs you tend to accept. The more work you complete, the more it learns about you. In making these recommendations, the system considers materials, quantity, and part complexity along with hundreds of geometric features that we extract from the CAD files. Jobs that are most similar to your past work will receive the highest scores.
If the price, lead time, and job requirements for a job are a fit, simply accept the job and a PO will be generated automatically. Some jobs will be listed at the top of the job board, including Auction Offers, Exclusive Offers, Updated Price offers, or Repeat Work offers.
2. Accepted Jobs & Manufacture of Parts
Once a job has been accepted, jobs can be managed using Xometry’s web application. You can easily provide status updates, upload inspection reports, photos, CofCs, MTRs, and finishing certs when required. You can also communicate directly with Xometry if you have questions about dimensions or tolerances. For CNC parts the standard finish is “as Milled”. Bead blasting is not permitted unless specified on the Purchase Order. Do not Bead Blast parts prior to Finishing unless specified on the Purchase Order.
Upon acceptance of the job, you are agreeing to manufacture of parts in your own facility. These parts cannot be made in alternative locations without explicit consent from Xometry. The only types of work that can be subcontracted without advance consent from Xometry are Grinding, Heat Treating, EDM, Welding and Finishing, and only where the subcontractors can meet the specific requirements of the drawings or specifications. (surface finish, material properties, plating, painting, anodizing, chem-film, welding specs, etc.). Additionally, you are responsible for ensuring all subcontractors comply with the relevant Xometry’s Partner Terms & Conditions.
3. Part Photos
Part photos are required to complete the workflow online. This allows us to have clear documentation of a completed job prior to it being shipped to Xometry or directly to the customer, and should only take a few moments of your time. Please make sure the photos are clean and the subject is clearly in view.
Good Part Photo
- Good lighting
- Parts contrast with background
- Each part is clearly defined
Bad Part Photo
- Bad lighting
- Hard to distinguish parts from background
- Overlapping parts
Inspection and Quality Standards
Delivering high quality parts is incredibly important to us. As a result, all new partners are required to ship directly to our facility so we can thoroughly inspect all of your work.
We do, however, want our partners to be in the habit of checking their work. As such, we will require you to inspect each job based on the subsequent inspection requirements and complete the Xometry Inspection Report, which can be downloaded from your Xometry Account Profile in the Resources section. The checklist below is for reference and should not be shipped, but should be uploaded to the job board with the other documentation. Learn more about Xometry's Inspection and Quality Standards as well as see how to complete the Inspection Checklist and Report here.
1. Inspection Documentation Requirements
Each order requires inspection documented on the Xometry Inspection Report, which can be downloaded from the Xometry Partner Portal in the Resources section. A CMM report can be used in lieu of the Xometry Inspection Report. Regardless of order quantity, 100% of all dimensions, attributes, dimensional locations and print notes must be documented for the required sample size (Table 1 below). If a print is provided it must be ballooned to correlate with the inspection report. If a print is not provided we expect our partners to inspect the part to the CAD file and document 100% of the dimensions.
|Lot Size||Parts Inspected|
2. Direct Ship and Remote Inspections
All new partners will ship work directly to Xometry for additional inspection.There will be cases where partners will be asked to do a remote inspection from time to time. A remote inspection is an inspection done through a complete inspection report as well as photos of certain dimensions supplied by our Visual Quality Control (VQC) team. Below you will see a copy of our exact requirements and guidelines for a photo inspection. This request will vary, and partners are expected to complete the remote inspection. Partners that achieve an excellent track record of producing high-quality, on-time parts will be approved to ship directly to our customers as a direct ship partner, with no inspection from us needed.
3. Material Test Reports
When material test reports (MTR’s) are required (requested) by Xometry, they must state both mechanical and chemical properties of the material, lot or heat number, the specification which the material complies with (AMS, EN, ASME, ASTM, etc.). There also may be instances that the material must be DFARS and NAFTA approved by the USA or qualifying country, not counterfeit and also be mercury free. These cases will be specified on the Purchase Order. The documentation must be uploaded to the job board and a copy must accompany the shipment.
- Standard Material Certs: Material Test Reports (MTR’s) that state both mechanical and chemical properties of the material, lot or heat number, and the specification which the material complies with (AMS, EN, ASME, ASTM, etc.).
- DFARS Material Certs: Material Test Reports (MTR’s) that state both mechanical and chemical properties of the material, lot or heat number, and the specification which the material complies with (AMS, EN, ASME, ASTM, etc.) and COO on cert proving material is from a DFARS compliant COO.
- Domestic Material Certs: Material Test Reports (MTR’s) that state both mechanical and chemical properties of the material, lot or heat number, and the specification which the material complies with (AMS, EN, ASME, ASTM, etc.) and melt location is in the USA.
4. Plating and Finish Document Requirements
In all cases when plating or specific finish requirements are defined, a copy of the certification stating the process and the applicable specification documented on the cert. must be sent with the shipment and uploaded with the MTRs. Example: If a print states “Clear Anodize to MIL-A-8625 TYPE II” the certification must state this wording.
Please note that failing to provide finishing certifications will negatively affect your Partner Success Score. If you are unclear as to what is required, please contact email@example.com with the job number and any other necessary details.
5. Certificate of Conformance
All part IDs require their own Xometry Certificate of Conformance (C of C) downloaded from the job portal and then uploaded after completion. Certification requirements will be identified on both the job board and the purchase order. When the parts are shipped direct to the customer or to Xometry, the documentation must be uploaded to the job board and a copy accompanying the shipment. Lack of sending proper documentation will result in rejection upon receiving and potential return of parts.
6. Relationship Between the CAD Model and the Blueprint
All geometry and dimensioning will automatically default to the CAD model. If a print is also supplied, it is supporting information that a model cannot capture. Examples of this are GD&T callouts, tap sizes, inserts – helicoil, pem, etc., surface roughness requirements better than a standard Ra 125 micro-inches, and both general (tolerance block) or specific tolerances i.e. reamed hole size, press fit, etc. If there are any questions regarding when to apply the information, please contact us via firstname.lastname@example.org.
If a CAD model only is supplied the following tolerances apply to machined surfaces: For features of size (Length, width, height, diameter) and location (position, concentricity, symmetry) +/- 0.005” For features of orientation (parallelism and perpendicularity) and form (cylindrical, flatness, circularity, and straightness) apply tolerances as follows:
|0-12”||Tolerance of 0.005”||Angularity||+/- ½ degree|
|Over 12”-24”||Tolerance of 0.010”||Angularity||+/- ½ degree|
|Over 24”-36”||Tolerance of 0.015625” (1/64)||Angularity||+/- 1 degree|
|Over 36”-60”||Tolerance of 0.03125” (1/32)||Angularity||+/- 1 degree|
|Over 60”||Tolerance of 0.0625” (1/16)||Angularity||+/- 1 degree|
If a blueprint is provided, all tolerances of the print supersede the CAD model tolerancing above. Any supporting dimensioning on blueprints such as GD&T callouts, tap sizes, inserts, specific surface roughness must be followed. Parts that do not require plating or surface treatment must be supplied “as machined” and at most be polished with scotch brite unless there are requirements for sandblast, bead blast, shot peen, tumble, etc. The surface roughness requirement for “as machined” surfaces is Ra 125 micro-inches maximum. If no Class of Threads is called out on the drawing, Class 2 is assumed.
Unless otherwise specified by blueprints, all tolerances are +/- 0.010”
If a CAD model only is supplied, the following tolerances apply to surfaces:
|Forming and bending||+/- 0.020”|
|Bend to hole or feature||+/- 0.010”|
|Linear dimensions excluding locations to bends||+/- 0.005”|
|Diameters with inserts||+0.003/-0|
|Diameters without inserts||+/- 0.005”|
|Angularity||+/- 2 degrees|
|Surface roughness||Blank material: Ra 125 uin max|
Timesave: Ra 100 uin max
If a blueprint is provided, all tolerances of the print supersede the CAD model tolerancing above. Any supporting dimensioning on blueprints such as GD&T callouts, tap sizes, inserts, specific surface roughness must be followed.
8. Hardware Traceability Certifications
When Hardware Traceability Certifications are required (requested) by Xometry, material test reports (MTR’s) should accompany all hardware installed on the part that must state both mechanical and chemical properties of the hardware material, lot or heat number, the specification which the hardware material complies with (AMS, EN, ASME, ASTM, etc.). The documentation must be uploaded to the job board and a copy must accompany the shipment.
Note: Hardware MTRs can be requested from the supplier when the hardware is purchased. A Certificate of Conformance is not an acceptable Hardware Traceability Certification.
Xometry provides FedEx 2-Day or Ground delivery labels for all jobs unless otherwise noted. To utilize the Xometry shipping account, you must generate a shipping label through the online portal. To generate a shipping label, click the Ship button on the Current Jobs page to go to the Shipping page. Note that the Ship button will only become active on the Job Details page when all stages of the job status workflow have been completed.
Once on the Shipping page, click the Print Packing Slip button to generate a packing list. From there you will be prompted to generate a Shipping Label.
If you have multiple packages for the same order, please request custom shipping labels on the Shipping page. When Xometry support personnel provide custom labels, you will be able to download them and complete the job from the Shipping page. If you do not generate a shipping label through the online portal, you will not be reimbursed for shipping costs incurred.
Xometry will not be responsible for organizing FedEx pick-ups. Partners are expected to organize the truck’s arrival and handle associated fees. To set up a pick-up, please make the label via our site then log into FedEx.com or call 1-800-463-3339 (1-800-GOFEDEX).
- Partners with a FedEx Account: Can set pick-up via phone or online
- Partners without a FedEx Account: Can set up a pick-up via the phone. Ask representative to create a Site Profile for future pick-ups.
All shipments must receive an origin scan (e.g. they cannot be deposited in a drop box). We do not consider an order complete, and you will be solely responsible for all losses, if you do not receive an origin scan.
Please ensure that all parts have been deburred and are free of dirt and oil prior to shipping. To ensure all parts are received by the customer unharmed and free of dings and scratches, we recommend the following packaging procedures:
1. Selecting the Right Box
Single Walled Boxes
- Single walled boxes should not be used for anything weighing over 20 pounds
- This type of box is acceptable for additive parts (SLS, FDM, and Poly Jet)
Double Walled Boxes
- Double walled boxes are the preferred box for CNC and sheet metal orders
- Boxes that are over 24” should be double walled
- If at all possible do not pack parts weighing over 50 pound into a single double walled box. If more labels are needed contact email@example.com and more will be provided to you.
Key Take Aways from Flow Chart
- The most important factor that determines how something should be packed is what material the part is made out of. Soft metals (copper, brass, and zinc) should be packed with more care. A minimum of 2 layers of bubble wrap (3/16” standard small bubble) is needed no matter the size of the part.
- “Use Best Judgement” but minimally these small parts need to be put in individual poly bags. Zip Lock sandwich bags are not an acceptable substitute for poly bags.
2. Tips and Tricks to Packaging
- Use Cardboard separators between heavy parts. This will prevent them from hitting each other during shipment.
- Keep a minimum of 1 inch between the part and box
- If you can feel a sharp edge or corner of the part through the bubble wrap or foam, then add more packaging material.
- Conduct a “Shake Test” on the box. If you can hear parts hit each other, or parts moving in the box, then it needs to be packed tighter. This can be achieved by adding more filler into the box, or adding more bubble wrap to the parts.
- Thin parts (less than ⅛”) should be sandwiched between 2 pieces of cardboard.
- Large bubble wrap (½ inch or bigger) is not preferred for large parts. The voids between the bubbles will cause part to part contact, which will ultimately result in damage.
3. Completing the Packaging Process
- All Shipments must receive an origin scan at a FedEx office location prior to the locations scheduled drop-off time.
- Packages must not be deposited in a drop box, or FedEx approved location (Walgreens, Safeway, etc)
- We do not consider an order complete, and you will be solely responsible for all losses if we do not receive an origin scan.
- Labels are to be requested and/or printed only on the same day as the job will ship. Jobs should be updated to shipping complete ONLY if the package will receive an origin scan that same day.
- By requesting/printing a label or by selecting “complete shipping” you are committing that it will be scanned and in transit on that day.
- To avoid risk of mislabelling the packages, please print labels as close to time of packaging as practical and confirm that the correct label is affixed to the box.
Invoicing and Payment
Before you tell us, we know! This is the most important section. Xometry strives to pay all of its Manufacturing Partners in a timely manner. We use a third-party service to manage our invoicing and payments called Concur. For more information about Concur, please see our invoicing and payment FAQs in the Partner Portal's Invoicing section.
Where do I sign up and who should register? Upon acceptance into the Xometry Partner Network, you will be provided a form to fill out your banking information. Our Accounts Payable Department will send you an invitation to Concur at some point between form completion and the shipment of your first Xometry job. If you do not receive this invitation from Concur, please reach out to firstname.lastname@example.org
- How do I submit invoices? Invoices must be submitted via email, as individual attachments, to email@example.com. Refer to this guide of best practices for submitting and tracking invoices. Please note that a Concur account is not required to send an invoice, so if you have not yet received your invitation, you can still send an invoice via email.
- When will I receive payment? Xometry pays valid invoices twice a month on the 14th and 28th day each month as long as those days fall on a business day. If not, they will be paid on the first business day following those dates. Payment processing occurs in the Eastern time zone (EST and EDT). The payments will be issued according to the schedule on the right.
- How do I view the status of my invoice? To check the status of an invoice, use the Search function towards the middle of the page on your Concur Dashboard. Search for invoices with amounts greater than zero to populate results on the right-hand side.
- The following conditions make an invoice valid:
- It must be submitted through Xometry’s service provider after Xometry is properly notified the parts have shipped with the tracking information provided.
- The invoice is received not prior to shipment and no later than 30 days after part shipment from the Partner.
Any invoice submitted later than 30 days is permanently invalid and Xometry will not pay. If you have any additional questions about how to use the third party website or need assistance signing up, please reach out to us directly via firstname.lastname@example.org and someone will be in touch as quickly as possible!
|Invoice submitted||Pay date|
|10th - 23rd||14th|
|24th - 9th||28th|
Example: An invoice submitted on January 15th will be paid on February 14th.
Reworks and Quality Issues
If the parts delivered by a Partner do not pass our inspection process due to quality issues, the PO for that job will be placed on hold until there is a resolution. If reworks must be done by Xometry to make the part acceptable for the customer, the price of those reworks may result in a chargeback. If the customer accepts the parts without the need for reworks, the PO will be taken off hold and the Partner will be paid according to our payment terms. If the parts are rejected and a resolution cannot be found, the PO will be canceled.
Documents and Security
The 3D models, drawings, and specifications that the Customer uploads to the Xometry Properties are the exclusive property of the Customer who submitted them via the Website. Partner is hereby granted a non-exclusive, non-transferable, non-sublicensable, limited license to use, the 3D models, drawings, and specifications and any other that is provided by the Customer for the sole purpose of performing its obligations hereunder. Partner agrees that within 18 months upon the completion of its manufacturing obligations for any Work Order, or upon request from Xometry, it will return or destroy the Specifications for such Work Order.
Partner further understands and agrees that the 3D models, drawings, and specifications and other information uploaded by the Customer are the confidential and proprietary information of the applicable Customer, and will not disclose the such models or information to any third party, without the prior written consent of Xometry or the applicable Customer; provided, that, Partner may disclose such models and information to its employees who have a need to know and who are bound by confidentiality obligations no less restrictive than those contained herein.
You will maintain, for a period required by applicable law, or if no such period is applicable, for a period of at least five (5) years after the manufacture of a Part in accordance with applicable Quality Standard(s), complete and accurate books and records related to the manufacture, inspection, validity of inspection equipment, test, rework, repair, identification, traceability, and subcontract for the product or service supporting your compliance with such Quality Standard(s), including books and records related to any retention periods and disposition requirements related thereto. Upon request, you will permit Xometry, the applicable customer, and regulatory authorities to inspect such books and records, as well as the areas of your facilities applicable to the manufacture of such Parts, to confirm your compliance with these Terms and Conditions during normal business hours.
The Quality Standards are as noted in the Purchase Order or in the Partner Terms and Conditions.
Always maintain the security of these files in a way that they are not readily accessible to unauthorized persons, including unauthorized employees.
Partner Success Score
Your Partner Success Score is a measure of factors that are critical to delivering customer satisfaction that ensures your success on the Xometry network. We track a number of metrics to measure the quality of your parts, the timeliness of parts shipped, engagement with your Partner Portal and job board, as well as communications about active jobs.
The specifics of our scoring system are proprietary. However, please note that being late on deliveries or shipping parts with specification defects will affect your score severely. At a minimum, we use the last 30 days of data to calculate your score. We’ll go back as far as needed to get to a sample size of 10 jobs, but won’t use any data over 6 months old. This means that being a long-time partner, taking high-value jobs, and taking many jobs can all help your score. And being new to the platform or if you have limited capacity will not count against you either. You can improve your score with every new job you complete.
Scores will be recalculated daily and available to you on the Partner Portal. Your Partner Success Score determines the number and type of jobs you see as well as the bonuses you get as part of the Partner Success Bonus program. Please note, the Xometry Partner Bonus Program is currently only available to partners who do CNC, sheet metal, or 3D printing work.